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Flu Vaccination Requirement for AY 2022-23

Update 9-26-2022

FLU VACCINATION CLINICS ON CAMPUS

Please note that Student Health Center, in partnership with the School of Pharmacy and Pharmaceutical Sciences and the Program in Public Health, will hold "pop-up" flu vaccination clinics for your convenience on Ring Road starting October 3, 2022. The flu clinics are available to students only. (Faculty and staff are encouraged to obtain their flu shots at the Ralph's or Albertson's clinics referenced below.) There is no cost to students covered by UC SHIP. The cost to non-SHIP students is $21.00. In most cases, this fee should be reimbursable to you by your health insurance plan. Check with your plan in advance for details and how to seek reimbursement. Students are encouraged to make appointments through the Student Health Patient Portal although walk-in appointments are available.

In addition, SHC has partnered with Kroger-Ralph's and Albertson's retail pharmacies to hold on-campus vaccination clinics at DCE (building 8 on campus map)  in the lower level lobby area. These vendor partners will be able to administer the flu, "4 Vax", COVID-19 primary and booster vaccinations that are required by the University to students, faculty or staff. Details including dates/times of these "vendor" clinics as well as the flu vaccination clinics on Ring Road can be found on the UCIForward website. The retail pharmacies will bill most insurance plans directly.

The University of California Office of the President issued an Executive Order mandating Flu vaccinations starting with the AY 2021-22 flu season. This policy pertains to all students who are living, learning and/or working on campus and/or on the premises of any University facilty. The policy has been updated for AY 2022-23 and we encourage all students to visit this webpage and/or the UCOP website here for regular updates. FAQ's can be found here: Student FAQ's. Flu vaccinations are not currently available at Student Health Center for faculty and non-SHC staff. The deadline for the flu vaccination is December 1, 2022. However, students are strongly encouraged to obtain a flu vaccine as soon as possible on or after August 1st.   

To schedule an appointment for a flu vaccination at Student Health Center, login to the Student Health Patient Portal. You can also visit the UCIForward website regularly for updates.

Highlights of the UC Executive Order (Note: The information below pertains to the policy as published in the Fall of 2021. In addition to the deadline date of December 1, 2022, other policy revisions may occur for Fall 2022. This webpage will be revised as soon as the updated UC policy is released.)

 1. Proof of Flu Vaccination or Declination for Covered Individuals. On or before December 1, 2022, students who are living, learning, or working on campus or on premises at any University facility (“Covered Individuals”) must:

     (i) receive education concerning influenza vaccine; and

     (ii) receive or affirmatively decline influenza vaccination, as further described below. Exemptions are unnecessary and need not be requested since a student may decline the flu vaccination.

2. Vaccination

    (i) On-Site Vaccination: Vaccination on-site at any University location (e.g., UCI Student Health Center; UCI Health Clinics including Gottschalk Medical Plaza and other UCI affiliated clinics).

    (ii) Off-Site Vaccination: Providing written documentation to the location vaccine authority ("LVA") of vaccination through an alternative clinical site  (e.g., at a private health care provider’s office, local pharmacy, public health clinic, or during a vaccine fair). UCI Student Health Center is the Location Vaccine Authority for UCI students.

    (iii) In accordance with the policy, students who obtain their flu vaccination from any provider other than UCI Student Health Center are expected to enter the vaccination date on their Student Health Patient Portal. Uploading your vaccination record in addition to entering the vaccination date is optional for the flu mandate.

3. Vaccine Declination. Covered Individuals who choose to decline influenza vaccination must complete a Vaccine Declination Letter and submit it to the location vaccine authority on or before December 1, 2022. Students should upload the Vaccine Declination Letter to the Student Health Patient Portal prior to the deadline.

   (i) Any Covered Individual who is not vaccinated must observe additional non-pharmaceutical interventions. Covered individuals who have not met the requirements of the executive order – which include getting vaccinated against influenza, or opting out using the Vaccine Declination Letter after receiving information about flu vaccine – will be required to wear masks or face coverings at UC locations through the end of the flu season even if COVID-19 requirements are loosened.

4. Educational information must be provided to Covered Individuals and should be provided to other members of the University community, as appropriate and feasible, concerning:

  • The potential benefits of influenza vaccination;
  • The potential health consequences of influenza illness for themselves, family members and other contacts, coworkers, patients, and the community, particularly during the SARS-CoV-2 pandemic;
  • Potential occupational exposure to influenza;
  • The epidemiology and modes of transmission, diagnosis, and nonvaccine infection control strategies (such as the use of appropriate precautions, personal protective equipment, and respiratory hygiene/cough etiquette), in accordance with their level of responsibility in preventing influenza infection related to their University appointment or program;
  • The safety profile and potential risks of any influenza vaccine offered; and
  • Requirements for complying with this order and consequences of failing to do so.
  • Education may be conveyed through any combination of written information statements (e.g., a Vaccine Information Statement), verbal communications, or online or in-person training programs, consistent with applicable law and location policies and practices.

For detailed educational information regarding influenza, visit the Centers for Disease Control and Prevention (CDC) Influenza website here. Misinformation is often disseminated regarding the types of substances or additives used in vaccines in addition to their active ingredients. For detailed information regarding this topic, please visit the CDC webpage entitled What's in Vaccines? as well as the CDC's Vaccine Excipient Summary. The CDC Influenza Vaccine Information Statement can be found here

Other important notes:

  • Flu vaccines must be received on or after August 1st in order to comply with the mandate. Flu vaccinations received during the prior flu season will not be accepted.

  • To obtain any required vaccines, including flu vaccine, and/or TB testing at Student Health Center, appointments are required. Students are encouraged to make an appointment online at the Student Health Patient Portal or call the SHC appointment line at 949-824-5304. There is no out-of-pocket cost for the flu vaccine for students who are covered by UC SHIP. For "non-SHIP" students, the cost is $21.00. There are additional fees if you receive other vaccines during the same visit.  "Non-SHIP" students who are enrolled in ACA-compliant health plans may be able to submit a claim for full reimbursement of charges related to preventative care services. "Non-SHIP" students enrolled in HMO, Medi-Cal, Medi-Cal HMO and similar plans (e.g., Kaiser, Sutter Health, Cal Optima, etc...) are unlikely to receive reimbursement and should always check with their plan before receiving ANY services ay Student Health Center.

  • Follow the step-by-step instructions below for entering your flu vaccine date online in your Student Health Patient Portal. 
  • Students who obtain their flu vaccination from an outside pharmacy or clinic are still required to enter their flu vaccination date online into their Student Health Patient Portal. DO NOT mail, fax or deliver hard copies of your flu vaccination record to SHC as they will not be accepted. Students may also upload their flu vaccination record in addition to entering their flu vaccine date on the portal although the record upload is optional. 

  • Students have other options for obtaining their flu and other immunization vaccines including Gottschalk Medical Plaza (on campus), CVS, Rite-Aid, Walgreen's, Costco, Savon, Walmart and other providers. UC SHIP in-network providers can be found here >>> in-network outside pharmacies and clinics.

  • For students on UC SHIP:

    • No referral is needed if you obtain your flu vaccination at an in-network retail pharmacy.

    • A referral is needed if you wish to obtain your flu vaccination at Gottschalk Medical Plaza (on campus) or at another community clinic other than Student Health Center. Please note that, as one common example, many CVS pharmacies have a "Minute Clinic" affiliated with the pharmacy.  Vaccines (or other services) administered by this and similar clinics, rather than by the affiliated pharmacy itself, require a referral from SHC.

  • To obtain a referral to Gottschalk Medical Plaza or to another non-SHC community clinic in order to obtain your flu vaccination, please contact the SHC Insurance Services department at 949-824-2388 or by email at shc-insurance@uci.edu. If you've already received your flu shot, please request a retroactive referral to ensure that your vaccination is covered by UC SHIP.

Flu Vaccination Declination Letter

Uploading Vaccination Records or Declination Letters